privacy policy for TMN Events

At TMN Events, we are committed to safeguarding the privacy of the personal information we collect from individuals who engage with us through our event registration websites and onsite event execution. This Privacy Policy outlines how we collect, use, and protect your personal information.

1. Information We Collect

We may collect the following types of personal information when you register for and/or attend events:

  • Full name
  • Contact information (email address, phone number, mailing address)
  • Company/Organization details
  • Travel preferences and required government identification (if necessary for event)
  • Payment information (if applicable for event fees)
  • Dietary preferences or restrictions (if provided)
  • Event-specific preferences (such as workshop choices or activity interests)

2. How We Use Your Information

The personal information collected through our registration websites is used exclusively for internal event execution purposes only, including but not limited to:

  • Registering attendees for events
  • Communicating important updates and information related to the event
  • Customizing event experiences based on individual preferences
  • Processing payments for event participation (if applicable)
  • Providing necessary information to event venues or service providers (e.g., dietary restrictions, accommodation needs)
  • Booking travel to and from events and communicating travel details (if applicable)

Analyzing event feedback to improve future events

 

Your personal information is used strictly for event purposes and will not be used for any unrelated activities or shared to third parties outside of event execution and/or communications.

3. Information Sharing

We do not sell, rent, or share your personal information with any third parties for marketing or any other purposes, except in the following circumstances:

  • With event partners or vendors: Only to the extent necessary to ensure a smooth and personalized event experience (e.g., sharing mobile phone numbers with transportation companies for airport pick-up/drop-offs).
  • In the event of an emergency: Only to communicate emergency procedures and timely, important event updates
  • As required by law: If disclosure is necessary to comply with legal obligations or to protect the safety and rights of our company or others.

4. Data Security

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, or disclosure. These measures include secure servers, encryption, and strict access controls. However, please note that no method of transmission over the internet or electronic storage is 100% secure.

5. Retention of Personal Information

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by law. After this period, your data will be securely deleted.

Currently, TMN Events exclusively uses the event management platform, Swoogo, to collect personal information, payments, etc. Please note that while Swoogo does store personal information from event to event, payment information is never visibly stored on the platform and is deleted immediately following a successful payment transaction.

6. Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Request corrections to any inaccuracies
  • Request deletion of your personal information, subject to any legal obligations we may have to retain certain data
  • Withdraw consent for data processing at any time, where applicable

To exercise any of these rights, please contact us at cheers@tmnevents.com.

7. California Consumer Privacy Act (CCPA) – California Residents' Rights

If you are a resident of California, you have additional rights under the California Consumer Privacy Act (CCPA). The following section outlines these rights and how they apply to our collection, use, and sharing of your personal information.

7.1 Categories of Personal Information We Collect

In the last 12 months, we may have collected the following categories of personal information as defined by the CCPA:

  • Identifiers (such as your name, email, and address)
  • Commercial information (such as payment history related to event fees)
  • Internet or other electronic network activity information (such as interactions with our website)
  • Professional or employment-related information (such as your company or job title)

7.2 Your CCPA Rights

As a California resident, you have the following rights under the CCPA:

  • Right to Know: You have the right to request information about the personal information we collect, use, disclose, or sell, including the categories and specific pieces of personal information.
  • Right to Delete: You have the right to request the deletion of personal information we have collected from you, subject to certain legal exceptions.
  • Right to Opt-Out of Sale of Personal Information: TMN Events does not sell personal information. However, if we ever change our practices, you will have the right to opt out of the sale of your personal information.
  • Right to Non-Discrimination: You have the right not to be discriminated against for exercising your CCPA rights. This means we will not deny you services or provide a different quality of service because you exercised your privacy rights.

7.3 How to Exercise Your CCPA Rights

To exercise your rights under the CCPA, please submit a verifiable consumer request by contacting us at:

  • Email: cheers@tmnevents.com
  • Phone: 208-385-9510

You may only make a verifiable consumer request for access or data portability twice within a 12-month period. We will need to verify your identity before processing your request, which may include asking for specific information to confirm your identity

8. European Residents – General Data Protection Regulation (GDPR) Rights

If you are a resident of the European Economic Area (EEA), you have additional privacy rights under the General Data Protection Regulation (GDPR). This section outlines these rights and how we handle your personal information in compliance with GDPR.

8.1 Lawful Basis for Processing

We collect and process your personal information based on one or more of the following lawful bases:

  • Consent: Where you have given clear consent for us to process your personal data for a specific purpose (e.g., event registration).
  • Contractual Necessity: Where the processing is necessary for the performance of a contract (e.g., registering you for an event for successful event execution).
  • Legitimate Interests: Where processing is necessary for our legitimate business interests, such as improving our services or ensuring the security of our event platforms.
  • Legal Obligation: Where we are legally required to process your data (e.g., tax or regulatory requirements).

8.2 Your GDPR Rights

As a European resident, you have the following rights under GDPR:

  • Right to Access: You can request access to the personal data we hold about you and how we use it.
  • Right to Rectification: You can request that we correct or update inaccurate or incomplete personal data.
  • Right to Erasure: You can request that we delete your personal data, under certain conditions (commonly referred to as the “right to be forgotten”).
  • Right to Restrict Processing: You can request that we limit the processing of your personal data, under certain circumstances.
  • Right to Data Portability: You have the right to receive a copy of your personal data in a structured, commonly used, and machine-readable format and to have that data transferred to another controller, where technically feasible.
  • Right to Object: You can object to our processing of your personal data where processing is based on our legitimate interests or for direct marketing purposes.
  • Right to Withdraw Consent: Where processing is based on your consent, you can withdraw that consent at any time without affecting the lawfulness of the processing before withdrawal.

8.3 How to Exercise Your GDPR Rights

To exercise any of your rights under GDPR, please contact us at:

  • Email: cheers@tmnevents.com
  • Phone: 208-385-9510

We may need to verify your identity before processing your request, and we aim to respond to all valid requests within one month, as required by GDPR.

9. Changes to This Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on our website, and the “Effective Date” at the top of this policy will be updated accordingly

10. Contact Information

If you have any questions or concerns about this Privacy Policy or the handling of your personal information, please contact us at:

  • Email: cheers@tmnevents.com
  • Phone: 208-385-9510
  • Mailing Address: 418 S 9th Suite 208, Boise, ID 83702

Thank you for trusting TMN Events with your personal information. We are dedicated to protecting your privacy and ensuring a secure and smooth event experience.

This policy ensures that personal data collected is solely for internal use and used only for the purpose of managing and executing corporate events.